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Information for Scout's Parents

bulletIntroduction
bulletTroop Policy Manual
bulletForms & Important Papers
bulletTroop Committee
bulletTroop Leaders

Introduction

Welcome to the troop! You are as much part of Troop 149 as your son. All parents are invited to take an active role in guiding the troop and are encouraged to attend the monthly parents meeting. The meeting takes place on the second Monday of each month in the St. Marys church basement between 7:00 and 8:30 p.m.  Troop leaders and committee members report on operations each month covering issues such as advancement, events and finances.  It's also an opportunity for new ideas or suggestions and all parents are invited to participate. Contact the Troop Committee Chair, Dave Dicker, for more information.

Some of you may opt to become even more involved by accepting a role as either a committee member or even as an Assistant Scoutmaster working directly with the scouts on advancement and program activities. The key difference between parents meeting participation or committee member and a troop leader is direct involvement with the scouts teaching them the scouting way.  Troop leaders, or Scouters as they are sometimes called, actively participate in the weekly troop meeting, monthly outings, summer camp and other scouting events.  It's a rewarding challenge and an opportunity to become directly involved with your son's experience, as well as help other youth in the community.  Contact our Scoutmaster, Mike Guy, for more information.

Troop Policies (top)

Every family joining the troop receives a copy of the troop's policy manual.  This manual outlines the specific operation components of the troop operations including parents meetings, committee roles, troop meetings, outings, Scout leadership roles, discipline, fund raising and much more. This is a very important document for parents and scouts alike.  Please make sure you either have a printed copy or can download the Acrobat PDF file.

bulletPolicy Manual (Acrobat PDF  )

Forms & Important Papers (top)

There are two main monthly documents that are important for Scouts and their parents, parents meeting minutes and outing permission slips. Beginning in 2004, we will post these documents here on the web site to make them easier to find. The parents meeting minutes will be replaced by the most current version each month.  

This year, we are trying something new by having outing permission slips available in advance (usually they are available approximately 2 weeks prior to the outing)   Some may not be available prior to the outing due to scheduling and personal time constraints. All of the slips will be available at the troop meetings a week and a half before the outing. The completed slips and camping fees are due at the meeting before the outing.

Important Papers

bulletLeader Roles
 .
bulletParents Meeting Agenda  (Word Document )
The meeting agenda is emailed to parents prior to each parents meeting. Please contact the Committee Chairperson with agenda items before 12:00 noon the Sunday before the meeting.
bulletParents Meeting Minutes (Word Document )
The meeting minutes are also emailed or mailed to parents after each parents meeting. Please contact the Committee Secretary with your email (preferred) or street address if you have not been receiving a copy.
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bulletTroop Organization Chart

Forms

bulletAttendance Form
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bulletLong Range Career Planner
 .
bullet Class I Medical Form (Acrobat PDF )
This medical form is required for summer camp for youths and adults under 40 per BSA guidelines.
"Each Scout who attends camp must have an annual health history attested by parents or guardian within 12 months and supported by a medical evaluation completed within the last 36 months (3 years) by a physician licensed to practice medicine. Personal Health and Medical Record - Class 1 and 2 (#4414) is to be used for summer camp by youth and adults (under 40 years) of age who attend summer camp."

Print this out and bring it with you with your son's next physical
.

bullet Class II & III Medical Form (Acrobat PDF )

This medical form is required for summer camp for all adults 40 and older and Scouts in High Adventure activities. per BSA guidelines. (NOTE: Philmont has their own medical form and does not use the Class III form)

"Adults 40 years of age and older must show evidence of a physical examination (form #4412) signed by a licensed physician within the last 12 months (1 year)."

Print this out and bring it with you with to your next physical
.

bulletDrivers Information Update (Acrobat PDF )
Parents and leaders that volunteer to drive scouts to outings must fill out this form and return to the Driving Coordinator. The form now has editable fields and a "Submit Form" button that will attach the completed form into an email to the Driving Coordinator.
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bulletDues Form
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bulletMenu Planning (Acrobat PDF )
 .
bulletPermission to Treat Form (coming soon)

 
bullet .
bulletScout Account Withdrawal Form (Acrobat PDF )
Form scouts use to officially request funds from their Scout Account.  Remember to bring a receipt if the withdrawal is for camping gear or other scouting related purchases and turn in to the Committee Treasurer.
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bulletTrek Plan
 .
bulletOuting Permission Slips
Every scout attending a troop outing must turn in a completed permission slip. Information on location, fees, required clothing and gear, and travel times are printed at the top of form so parents can tear it off and keep it. The bottom half of the form is tuned in by the scout. Permission slips for outings must be completed, signed by a parent or guardian and turned in at the troop meeting prior to the outing. Any camping fees for the outing are due at the same time. The troop Scribe will collect the forms and fees. Links to outing permission slips when available will be found on the calendar page by the outing entry.

Troop Committee (top)

Anyone who is a parent/guardian of a registered scout in Troop 149 is automatically a committee member.  Held once monthly at St. Mary’s Church, on the 2nd Monday of each month at 7:00 p.m., all parents/guardians are invited.  Members will help make policy decisions, approve budgets, approve calendar, and sit on Boards of Review.   Committee elections are held annually. Anyone may sign up for any position. Positions are held for one year. New committee members take their position after the committee elections. The Scoutmaster and Assistant Scoutmasters may not hold the positions of Committee Chair, Secretary, or Treasurer, nor do they vote on committee discussions. Emails and phone numbers are located on the password protected Roster page. Agendas and meeting minutes are sent via the parents emails list, which is also open to all parents for general discussions. General inquiries can also be sent to the Scoutmaster.

Position Contact

Committee Chairperson (back)

Tom Gauthier
Runs committee meetings, with the committee approves budget spending, confers with Scoutmaster on policy matters, maintains troop records, and assists in finding new Scoutmasters when needed.

Secretary (back)
Open Position - Need a volunteer

Jean Krizsanitz - Outgoing
takes notes at committee meetings, sends minutes to every parent in the troop, and writes thank you letters.

Treasurer (back)

Brigid Sterwerf
opens and maintains checking account, pays bills by check, collects dues money from Patrol Leaders, keeps accurate and up to date records, provides monthly oral report to committee, and yearly written budget.

Advancement & Awards Chairperson (back)
Open Position - Need a volunteer

Leslie Guy - Outgoing
Preside over Boards of Review, collects verification of advancement requirements from Scoutmaster and Boards of Review, tally awards needed and orders from council, label awards for distribution at Courts of Honor.

Publicity Coordinator (back)

Charlie Page
Takes pictures at outings and special functions (or secure copies of pictures from a Scoutmaster) turn in to local news media to promote the troop activities.

Activities & Outings Chairperson (back)

Mike Teta - Outgoing
Tim Jones - Incoming
Work with committee on planning the calendar year, reserve campsites for each year, obtains permits for outings, etc.

Fund Raising Chairperson (back)

Ed Norton

   Project leads managing specific events                                  
   Wreath Sales - Krista Shelton, Project Lead
   Outback - Jean Krizsanitz & Ed Norton, Project Leads
   Pasta Dinner - Ed Norton, Project Lead
   Pancake Breakfast - Ed Norton, Project Lead
   Mulch - Joe Twomey & Charlie Page, Project Leads
Runs the troop's fund raising activities.   Each event may have a separate Co-chairperson.

a. There will be at least one fundraiser per year that will benefit the scouts directly. This will give each scout a chance to pay his own way for summer camp and outings. All profits earned will go directly into the individual scout accounts.

b. Other fund raising events will be held to raise funds to pay for awards, equipment, etc.

Popcorn "Kernel" (back)

Tim Jones

Adult Quartermaster (back)

Eric Feltes
Assist youth quartermaster in inventorying, maintaining and acquiring troop equipment.

Driving Coordinator (back)

Scott & Krista Shelton
Coordinates the driving assignments to and from outings, secures the annual driving permit from Council and maintains the driver information files.

Court of Honor Coordinator (back)

Cheryl Twomey
Coordinates the refreshments for Courts of Honor, sends out invitations to the parents/guardians via the scouts.

Troop Leaders (top)

Any parent/guardian may register as a troop leader and join the "Leaders Patrol."  Specific areas of focus or specialties are self designated and are not a requirement for participation or registration.  Scoutmaster and Assistant Scoutmasters specific responsibilities and duties include:

  1. Work directly with the boys at troop meetings and outings, maintain relationships with parents/guardians and the Committee.      
  2. They are responsible for making sure each scout has the opportunity to advance to his next rank.
  3. Work with the scouts in planning the calendar for approval by the committee.
  4. See that program is carried out.
  5. Maintain good relationship with Cub packs, recruit assistant scoutmasters, and assist with graduation/bridge crossing ceremonies for 5th grade Webelos.
  6. Attend roundtable meetings, and coordinate the total Scout program.

Emails and phone numbers are located on the password protected Roster page. General inquiries can be sent to the Scoutmaster.

This page last updated on 06/03/2008 03:59 PM